Privacy policy

Your data is important to us – Here you will find all relevant information about privacy, collection and storage of your data

Privacy policy of the Zentrum für ambulante Onkologie

The Center for Ambulatory Oncology cares very seriously about your legitimate data protection concerns and complies with the provisions of the General Data Protection Regulation (GDPR, German DSGVO), the Telemedia Act and also, where applicable, the provisions of other appropriable data protection regulations such as the Gene Diagnostics Act.

The Center for Ambulatory Oncology handles the data you provide carefully and conscientiously. Where data of any kind is collected, processed or used, this will always be done within the legal provisions or with your express consent.

Privacy is critical to the future of internet-based business models and to the development of an internet-based economy. The Center for Ambulatory Oncology underscores its commitment to protecting your privacy with this privacy statement. The following discloses the information practices for the Center for Ambulatory Oncology with respect to personal data collected on this website.

This privacy policy applies to this and all other websites that refer to this privacy policy.

This english version of the following section is for informational purposes only. The basis for any legal effect, obligation or liability is solely and exclusively the german original.

The responsible party pursuant to Art. 4 (7) of the General Data Protection Regulation (GDPR, German DSGVO) is:

MVZ Zentrum für ambulante Onkologie GmbH, Tübingen
Managing Director: Dr. Dirk Biskup
Paul-Ehrlich-Str. 23
72076 Tübingen, Germany
Info(at)oncology-tuebingen.de
www.onkologiepraxis-tuebingen.de
Phone: +49 (0)7071 567 8 – 0
Fax. +49 (0)7071 567 8 – 11

You can contact our privacy officer at:
MVZ Zentrum für ambulante Onkologie GmbH, Tübingen
Thomas Fletschinger
E-mail: dsb@oncology-tuebingen.de

You can reach our medical device safety representative at MP-Sicherheit@oncology-tuebingen.de

Global data protection standards

Our handling of personal data has been aligned with global principles and standards with regard to transparency in the use of personal data, observance and granting of rights of choice, access regulations, rules on data integrity, data security, data sharing and monitoring of the lawfulness of processing. The Center for Ambulatory Oncology Tübingen complies in particular with the General Data Protection Regulation (GDPR, German DSGVO) and the Gene Diagnostics Act.

Consent

By using this website, you consent to the electronic storage and use of your data as described below. Changes to this privacy policy will always be posted on this page so that you are always aware of what data the Center for Ambulatory Oncology stores and how it is used.

Where required by applicable data protection law, we will also expressly request your consent for the further processing of personal data collected on this website or provided by you.

This consent / agreement can be revoked at any time by sending an e-mail to info@oncology-tuebingen.de. In any event, the Center for Ambulatory Oncology undertakes to treat all personal data provided confidentially and not to disclose any data to third parties.

Collection and processing of personal data

The Center for Ambulatory Oncology wants to better understand your needs and interests and provide you with the best possible service. Therefore, the Center for Ambulatory Oncology collects and uses personal information in the manner described below and in accordance with applicable data protection law.

When you visit our website, we collect your IP address and use cookies and other internet technologies (hereinafter referred to as “automated tools” and “integrated web links”) that help us obtain general information about visitors to our website. Below we explain which technologies are used and what kind of information is collected with them.

In addition, we collect and process data that you provide to us voluntarily, for example when you write to us via the contact form.

What data do we collect and why?

With the help of the collected data, the Center for Ambulatory Oncology wants to provide you with consistent personalized care. The Center for Ambulatory Oncology will use your information only as described in this statement. Any subsequent change in the purpose of use is subject to your express consent, unless the change is otherwise legitimized by applicable law.

We always process your personal data for a specific purpose.

In particular, we may process your personal data for the following purposes:

  • To process orders
  • To inform you about our diagnostic services, the process, about costs and payment, and other issues. In some cases, this may include information from other companies and business partners to the extent that their products usefully complement those of the Center for Ambulatory Oncology.
  • To enable us to contact you, respond to customer inquiries, and provide information about shipping and billing issues
  • To process job inquiries
  • To fulfill contractual obligations
  • To respond to your inquiries and provide you with efficient support
  • For archiving and logging
  • For billing and invoicing purposes
  • Other purposes required by law and government regulations
  • In certain cases, we are required by law to transfer data to a requesting government agency (institution or authority). The legal basis for the processing is Art. 6 para. 1 c DSGVO or § 24 para. 2 no. 1 BDSG.
  • In some cases, business partners require personal data of our customers. This usually takes place in the context of order fulfillment (e.g. in the case of complaints). This is expressly provided for by law. In this case, the Center for Ambulatory Oncology also remains responsible for the protection of your data – if necessary, in addition to the order processor. The respective business partner works according to our instructions, which the Center for Ambulatory Oncology ensures through strict contractual regulations.

IP addresses

IP addresses are used for malfunction analysis, website administration and to obtain demographic information. The Center for Ambulatory Oncology generally collects such data only in anonymous form and will not link it to a registered user’s profile without that user’s consent. When visiting our website, only the domain name is collected by default.

The Center for Ambulatory Oncology only collects information in connection with your visit to our website. We do not collect personal information as part of your visits to the websites of other companies or organizations that are not part of us.

Cookie tool Cookiebot

This website uses a cookie tool Cookiebot with technology from Cybot A/S, Havnegade 39, 1058 Copenhagen, Denmark (hereinafter “Cookiebot”) to obtain effective user consent for cookies and cookie-based applications that require consent. By integrating a corresponding JavaScript code, users are shown a banner when they access the page, in which consent for certain cookies and/or cookie-based applications can be given by ticking the appropriate box. In this case, the Cookiebot blocks the setting of all cookies requiring consent until the respective user grants the corresponding consent by setting a check mark. This ensures that such cookies are only set on the user’s device if consent has been granted. In order for the Cookiebot to be able to clearly assign page views to individual users and to individually record, log and store the consent settings made by the user for a session duration, certain user information (including the IP address) is collected by the Cookiebot when our website is called up, transmitted to servers of Cybot A/S and stored there.

This data processing is carried out in accordance with Art. 6 (1) lit. f DSGVO on the basis of our legitimate interest in a legally compliant, user-specific and user-friendly consent management for cookies and thus in a legally compliant design of our website. Further legal basis for the described data processing is furthermore Art. 6 para. 1 lit. c DSGVO. As the responsible party, we are subject to the legal obligation to make the use of technically unnecessary cookies dependent on the respective user consent.

For more information about Cybot A/S’s use of data, please see the Usercentrics privacy policy at: https://www.cookiebot.com/de/privacy-policy/

  1. Cookies: We use cookies on our website or our web pages. These are small files that are automatically created by your browser and stored on your end device (laptop, tablets, smartphone, etc.) when you visit our website. Cookies do not cause any damage to your end device, do not contain viruses, Trojans or other malware. In the cookie, information is stored that arises in each case in connection with the specific end device used. This does not mean, however, that we gain direct
    knowledge of your identity. The use of cookies serves on the one hand to make the use of our offer more pleasant for you. For example, we use so-called session cookies to recognize that you have already visited individual pages of our website. These are automatically deleted after you leave our site.
  2. In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your terminal device for a certain fixed period of time. If you visit our website again to use our services, it is automatically recognized that you have already been with us and which entries and settings you have made so that you do not have to enter them again.
  3. The cookies process data and are necessary for the aforementioned purposes to protect our legitimate interests and those of third parties in accordance with Art. 6 (1) p. 1 lit. f) DSGVO.
  4. Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or a notice always appears before a new cookie is created. However, the complete deactivation of cookies may mean that you cannot use all the functions of our website.

E-mail addresses

If you provide your e-mail address via the contact form, we will also contact you by e-mail. We will not share your email address with anyone outside of the Center for Ambulatory Oncology. You may opt out of receiving emails from us at any time.

Depending on your email program settings, information may be automatically transmitted to us when you send an email to the Center for Ambulatory Oncology.

Use of external service providers

We work with service providers who process certain data on our behalf. This is done exclusively in accordance with the applicable data protection law. In particular, we have concluded agreements with our service providers on data processing on behalf that meet the requirements of Article 28 of the GDPR (German DSGVO).

Disclosure of data, transfer to third countries

The transfer of your personal data to third parties for purposes other than those listed below does not take place. We will only disclose your personal data to third parties if:

  1. you have given your express consent in accordance with Art. 6 Para. 1 Sentence 1 lit. a) DSGVO, § 26 Para. 2 Federal Data Protection Act (BDSG).
  2. The disclosure according to Art. 6 para. 1 p. 1 lit. f) DSGVO is necessary for the assertion, exercise or defense of legal claims and there is no reason to believe that you have an overriding legitimate interest in not disclosing your data.
  3. In the event that a legal obligation exists for the disclosure pursuant to Art. 6 (1) p. 1 lit. c) DSGVO.
  4. This is legally permissible and necessary according to Art. 6 para. 1 p. 1 lit. b) DSGVO, § 26 para. 1 BDSG for the processing of a contractual relationship with you or for pre-contractual measures at your instigation.

A transfer to a third country or an international organization is not intended and there is also no automated decision-making, unless otherwise provided for in this privacy policy.

When necessary, information is also shared by the Center for Ambulatory Oncology with business partners, service providers, third parties or subcontractors. This may be necessary to provide a service or transaction you request, such as order fulfillment or for customer service purposes.

The Center for Ambulatory Oncology may be required to disclose your data and related information in response to a court or regulatory order. Similarly, we reserve the right to use your information to assert or defend against legal claims.

In the event of an acquisition or merger with another company, disclosure or transfer of personal data to potential or actual purchasers may be required. In such a case, the Center for Ambulatory Oncology will strive to protect the data as much as possible.

In accordance with applicable law, we reserve the right to store and disclose personal and other information for the purpose of detecting and combating illegal activity and attempted fraud or a violation of the Center for Ambulatory Oncology Terms of Use.

Privacy policy for the use of Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

In the event that IP anonymization is activated on this website, however, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator.

The EU data protection regulations require IP anonymization by shortening the IP address, which we have also set up accordingly. This is technically carried out within member states of the European Union or in other contracting states of the Agreement on the European Economic Area before any further transmission takes place.

Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data from Google.

The storage of Google Analytics cookies is based on Art. 6 para. 1 lit. a DSGVO.

You can revoke your consent at any time via our website. A revocation cookie will be installed on your access device so that you are recognized by our system when you access the website.

For more information on terms of use and data protection, please visit https://marketingplatform.google.com/about/analytics/terms/de/ or https://policies.google.com/?hl=de&gl=de

Google Maps

This site uses the service Google Maps for displaying maps, locations or route planning. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. To use the functions of Google Maps, it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transmission. If Google Maps is activated, Google may use Google Web Fonts for the purpose of uniform display of fonts. When calling up Google Maps, your browser loads the required web fonts into its browser cache in order to display texts and fonts correctly. The use of Google Maps is based on your consent pursuant to Section 6 No. 2 DS-EKD and Section 25 (1) TTDSG, insofar as the consent includes the storage of cookies or access to information in the user’s terminal device (e.g. device fingerprinting) within the meaning of the TTDSG. The consent can be revoked at any time. The legality of the data processing operations already carried out remains unaffected by the revocation. Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: privacy.google.com/businesses/gdprcontrollerterms/ and privacy.google.com/businesses/gdprcontrollerterms/sccs/. More information on the handling of user data can be found in Google’s privacy policy: policies.google.com/privacy.

GetSiteControl

We use the widget tool “GetSiteControl” of GetWebCraft Limited, Klimentos 41-43, Klimentos Tower, Flat/Office 25, 1061, Nicosia, Cyprus on our website. For this purpose, we used an overlay widget that is displayed on several pages and serves the purpose of providing users with a quick contact option in case of further questions, thereby simplifying interaction and improving the user experience. The
widget is displayed according to certain rules (e.g. visit of certain sub-pages). Cookies are set by GetSiteControl for this purpose. The processing operation takes place only after the explicit consent has been given in accordance with Art. 6 (1) lit. a DS-GVO.

The current privacy policy of GetSiteControl can be found at https://getsitecontrol.com/privacy/ .

Links to other websites

Our website may contain links to third-party websites. The Center for Ambulatory Oncology is not responsible for the privacy practices or the content of websites outside of The Center for Ambulatory Oncology.

Data retention

We retain personal data only as long as required by the purpose or legal requirements for which it was collected.

Data protection information in the application process

  1. We process applicant data only for the purpose of and within the scope of the application procedure in accordance with legal requirements. Applicant data is processed for the fulfillment of our (pre)contractual obligations within the scope of the application procedure in accordance with Art. 6 (1) lit. b. DSGVO Art. 6 para. 1 lit. f. DSGVO insofar as the data processing becomes necessary for us, e.g. within the scope of legal procedures (in Germany, § 26 BDSG also applies).
  2. The application procedure requires applicants to provide us with applicant data. Necessary applicant data are personal details, postal and contact addresses and the documents belonging to the application, such as cover letter, curriculum vitae and the certificates. In addition, applicants may voluntarily provide us with additional information.
  3. By submitting their application to the Center for Ambulatory Oncology, applicants consent to the processing of their data for the purposes of the application process in accordance with the type and scope set out in this privacy policy.
  4. Insofar as special categories of personal data within the meaning of Art. 9 (1) DSGVO are voluntarily communicated within the scope of the application procedure, their processing is additionally carried out in accordance with Art. 9 (2) lit. b DSGVO (e.g. health data, such as severely disabled status or ethnic origin). Insofar as special categories of personal data within the meaning of Art. 9 (1) DSGVO are requested from applicants as part of the application process, their processing is additionally carried out in accordance with Art. 9 (2) a DSGVO (e.g. health data, if this is necessary for the exercise of the profession).
  5. Applicants can send us their applications by post or by e-mail. However, please note that e-mails are generally not encrypted and applicants must ensure encryption themselves. We can therefore accept no responsibility for the transmission path of the application between the sender and receipt on our server. If the applicant has any concerns about the security of sending the application documents by e-mail, we recommend sending the application documents by post.
  6. In the event of a successful application, the data provided by applicants may be processed by us for the purposes of the employment relationship. Otherwise, if the application for a job offer is not successful, the applicants’ data will be deleted. Applicants’ data will also be deleted if an application is withdrawn, which applicants are entitled to do at any time.
  7. Subject to a justified withdrawal by the applicants, the data will be deleted after the application process has been completed for six months so that we can answer any follow-up questions about the application and meet our obligations to provide evidence under the Equal Treatment Act. If you are awarded a position during the application process, the data from the application will be transferred to a personnel file and deleted 10 years after the end of the employment relationship.

Invoices for any reimbursement of travel expenses will be archived in accordance with tax law requirements.

Data subject rights

You have the right to,

  1. according to 15 DSGVO to request information about your personal data processed by us. In particular, you can request information about the purposes of processing, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction, processing or opposition, the existence of a right of complaint, the origin of your data, if they were not collected by us, such as the existence of automated decision-making and, if necessary, meaningful information about its details;
  2. pursuant to Art. 16 DSGVO, to demand the correction of incorrect or the completion of your personal data stored by us without undue delay;
  3. pursuant to Art. 17 DSGVO, to request the erasure of personal data stored by us, unless the processing is necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation on grounds of public interest, or for the establishment, exercise or defense of legal claims;
  4. according to Art. 18 DSGVO to request the restriction of the processing of your personal data, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you object to its erasure and we no longer need the data, but you need it for the assertion, exercise or defense of legal claims or you have objected to the processing pursuant to Art. 21 DSGVO;
  5. pursuant to Art. 20 DSGVO, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request that it be transferred to another controller;
  6. in accordance with Art. 7 (3) DSGVO, to revoke your consent once given to us at any time. This has the consequence that we may no longer continue the data processing, which was based on this consent, for the future; and
  7. to complain to a supervisory authority in accordance with Art. 77 DSGVO. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or the registered office of our company for this purpose.

The regulatory supervisory authority for data protection of the Zentrum für ambulante Onkologie GmbH:

Baden-Württemberg Aufsichtsbehörde
Der Landesbeauftragte für den Datenschutz Baden-Württemberg
Postfach 10 29 32, 70025 Stuttgart
Urbanstr. 32, 70182 Stuttgart
Tel. 0711 615541-0
Fax. 0711 615541-15
Mail: poststelle@lfd.bwl.de
http://www.baden-wuerttemberg.datenschutz.de

For the assertion of the aforementioned rights as well as for questions regarding data protection, you can contact the responsible person in accordance with the aforementioned point 1 or send a corresponding e-mail to info@oncology-tuebingen.de.

Right of objectiont

If your personal data is processed on the basis of legitimate interests pursuant to Art. 6 (1) p. 1 lit. f) DSGVO, you have the right to object to the processing of your personal data pursuant to Art. 21 DSGVO, provided that there are grounds for doing so that arise from your particular situation or the objection is directed against direct advertising. In the latter case, you have a general right of objection, which is implemented by us without specifying a particular situation. If you wish to exercise your right of revocation or objection, an e-mail to info@oncology-tuebingen.de is sufficient

Data security

  1. We use the widespread SSL procedure (Secure Sockets Layer) in conjunction with the highest encryption level supported by your browser when visiting the website. As a rule, this is a 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. You can tell whether an individual page of our website is transmitted in encrypted form by the closed display of the key or lock symbol in the lower status bar of your browser.
  2. We also use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.
  3. In addition, we commit each of our employees to data protection and confidentiality in accordance with the German Data Protection Regulation (DSGVO).

Changes to this privacy policy

Due to current circumstances, such as a change in the relevant data protection regulations, we will update this privacy policy if necessary.

Status: 23.01.2023